|
|
|
Bottleneck-oriented Business Management
Article Title: Bottleneck-oriented Business Management Author: Stephan Szugat Word Count: 1,176 Article URL: http://www.abenetis.com/encyclopedia.html Format: 65 Characters per Line ------------------ ARTICLE START ------------------...
Corporate Travel Management
"Corporate Travel Management Post 9/11 When terrorists shook
America and the world with the September 11 attacks of 2001,
they didn't just hit the travel industry hard but also changed
the way corporate travel management functioned. Post...
Creativity and Innovation Management in conservative, staid organisations
Conservative and staid organisations generally have a harder time implementing creativity and innovation into their day-to-day work processes and people. Leaders may want to capture the benefits of creativity and innovation, yet there may be...
Management titles in business
Management is both art and science. It is the art of making people more effective than they would have been without you. The science is in how you do that. There are four basic pillars: plan, organize, direct, and monitor. Managers may direct...
Six Sigma Training 101 – Better Management Basics
What is Six Sigma? Six Sigma is a quality management program that is designed to achieve a “six sigma” level of quality for products. In the mid 1980s, Motorola pioneered Six Sigma and it has since been adopted by many other companies and...
|
|
| |
|
|
|
|
|
|
Document Management Services
5 Ways a Document Management Service Can Improve Your
Business
Documents can be the bane of any businessman's existence.
Documents are a fact of life in the business world. From
advertisements to legal contracts to protocols, from business
plans to presentations to spreadsheets, almost every person in a
business has some contact with a document.
In most businesses, several people write, read and revise the
same documents. This process can become inefficient and time
consuming. But this hassle can be minimized or even eliminated
with a document management service. Designed to allow easy
collaboration and document review, a document management service
can improve any business by reducing the amount of time misspent
in document revision and eliminate confusing duplicate copies
and edits of the same document. Below are the top 5 ways a
document management service can improve your business.
5. Virtually no training downtime. The best document management
service works with the word processor, spreadsheet, database or
other programs that you already use. By eliminating the need for
extensive training sessions, a good document management service
is ready for use very quickly so that your business can benefit
from the service almost instantaneously.
Some document management services require no IT infrastructure,
meaning that you don't have to spend time and money installing a
central server or LAN if you don't already have one. A document
management service that works with the software you already use
can help your business manage documents within minutes instead
of weeks or days spent learning new software.
4. Streamline document creation. Is every document in your
business written or created by only one person each? Most
documents require several people in the process of document
creation for each document generated. Most people working on
documents work at their own computers. Gathering around a single
computer or in a conference room to work on each document can be
inconvenient, inefficient or even impossible in many businesses.
Printing and manually editing documents wastes paper and is time
consuming.
A document management service ensures that everyone
who needs to be a part of the document creation process is
included. Each person's input, edits and revisions can be
tracked conveniently and easily, streamlining the process of
document creation.
3. Faster document review Your business may not have a legal
team that confers over and reviews every document you create,
but every established business has a method for reviewing
internal and external documents and communications. Sometimes
this revision process can be extremely time consuming and result
in multiple edits and copies of the same document.
A document management service tracks all of the revisions to a
document including who has edited the
Associated Websites
document, what changes
have been made on each version of the document and how the
different versions fit together. With a document management
service, you can eliminate the confusion of multiple copies of
each document and speed up the revision process.
2. Instantaneous collaboration If you were in charge of a
document that required collaboration from your colleagues, how
would you go about getting their input? After writing your
initial draft, you might try a conference meeting or call to
revise the document. You might consider dropping off a printed
copy at each of your colleagues' desks. You might try e-mailing
the document to each of your colleagues.
While each of these methods may work, they can also take time
and slow down your document process. Unless you meet with all
your colleagues at once, you're sure to end up with multiple
copies of the same document with very different edits. A
document management service is another approach that can make
document collaboration fast and easy. You can still use your
e-mail to distribute your document, but a document management
service tracks all versions of your document including who
edited what when. When the various revisions are returned to
you, a document management service quickly and easily merges
these documents into one perfected document. Collaboration
couldn't be easier than with a document management service
1. Eliminate document chaos and increase uniformity. Without a
document management service, each version of a document creates
more clutter and confusion. When you're in charge of a document
and you receive several people's edits, how do you keep them
straight? How do you store them? How do you enter all their
feedback into one document to create a uniform, final copy?
With a document management service, you get a final edit of
your documents quickly and easily. Rather than multiple copies
of the same file in many locations, keep your organization
simple and straightforward. Your documents will be more uniform
and better quality--not to mention better organized--with a
document management service.
A document management service can make it easier for you to
manage not only your documents but your company. Instead of
needlessly wasting time tracking documents through endless
changes, a document management service creates uniformity and
allows you to focus on your job. What are you waiting for?
Improve your business's documents and efficiency with a document
management service today. To minimize training and downtime with
your document management service, try http://www.NextPage.com
and improve your business today.
About the author:
About the Author Jordan McCollum is a Content Writer for 10x Marketing, an Internet
marketing firm. To learn more about how a document management service can improve your
business, visit NextPage at http://www.nextpage.com today.
|
|
|
|
|
|